Parental Communication

We pride ourselves on efficient and effective communication between parents and school. Some of the ways we communicate are highlighted below.

 

PARENT AND SCHOOL COMMUNICATION

As we return for the start of another busy year we wanted to remind all parents of the best channels of communication between home and school. We have always prided ourselves on being a very welcoming school with an open door. This is essential to ensure we can all work together in the interests of all the children. It is therefore vital that the most appropriate communication method is used to ensure a smooth and efficient flow.

FORM / SUBJECT TEACHERS

If you wish to pass a brief message or have a question for Form Teachers or their Teaching Support Assistant, please do not hesitate to find them before 8.30am.  We would ask that Parents do not enter the classrooms after that time. It is vital that the Teacher can settle pupils in quickly, and give them full attention without disturbances when they enter the classroom. 

Messages left with the Office will of course be passed on to Form Teachers.

If you require a longer meeting then the most suitable time to discuss matters with Form Teachers is after School.  They are often busy with meetings and clubs etc. so please contact staff directly via email to arrange a mutually convenient time.

EMAIL

All staff can be contacted by email (forename.surname@copthill.com) or via mail@copthill.com. In order to provide an efficient communication channel we would ask parents to follow this guidance:

  • Without stating the obvious, during school hours all staff are either teaching, supervising, outdoors or being politely distracted by children! That is why we love our jobs! It does mean that staff may not have time to read or answer emails immediately or at any time during the school day. Therefore please do not send emails which require reading or a response within 3 hours – please telephone the Office instead.
  • Staff will endeavour to check emails before the start of the day or after school and reply as soon as practicable and where possible within 24 hours. Our staff are also busy people at home too, like yourselves and we would ask you to respect that after 7pm they may not be able to read or respond to emails until the following day. Emergency information should be sent to mail@copthill.com after that time. For clarity of action, please direct any email to one person only for information or a response. Staff will always forward/cc relevant staff into any email received.

TELEPHONE ABSENCE

If your child is absent due to minor illness, please undertake the following procedure:

You must either telephone the school 01780 757506 and choose the absence line option or leave a message on the school app by 9.30am each day your child is absent.  Checks are made on all absences at 9.30am every day.  If we have not heard from you by this time, we will text you to find out why your child is not in school. You are not required to send a written note.

We are legally required to record all reasons for absence in the School Register.  All absences without explanation are unauthorised and will be investigated by the School.

AUTHORISED ABSENCE

If you need your child to be absent from school, permission from the Headteacher, Mrs  Schofield, must be sought. Please send your absence request to mail@copthill.com   We will respond by email to each request.

WEEKLY BULLETIN

We send out weekly information bulletins via PMX – we try and put as much information for each year group on the bulletin as possible, however, this will not eradicate the need for further emails during the week so we urge you to check regularly.

MATCHES/CANCELLATIONS

If fixtures or clubs are cancelled for any reason a text message is sent out to parents.

OTHER COMMUNICATION

Any immediate notices are sent out via PMX or text

NOTICE BOARDS

There is a General Interest board near in the dining hall and a CPSC board on the glass corridor. 

When termly clubs are finalised, these are displayed on the clubs board, on the glass corridor.

YEAR GROUP BLOGS 

We would like to encourage all parents to sign up to their children’s yeargroup blog pages. The blogs are an informal way of parents receiving news and pictures directly from the children’s  yeargroup. The blogs are updated regularly by staff and can be accessed here via the links below. They are designed to provide a more detailed insight into what your children have been learning about in class. They will also provide information about forthcoming class events or activities, including homework.  

FOOD/CATERING MENUS

As a farming community, it’s important that we promote British produce and help our pupils learn more about where their food comes from.  Our outstanding caterers, Brookwoods, support us in doing this.  Through their educational initiatives and the superb food on offer, our pupils are encouraged to choose from the wide selection of nutritious meals at lunchtime, including hot or cold choices and vegetarian options.  If you have any dietry questions please do contact Mrs Carol Finlan in our Medical Centre or email carol.finalan@copthill.com

Autumn Week 1 Menu 2019

Autumn Week 2 Menu 2019

Autumn Week 3 Menu 2019